Project Management Course

George Mason University

 

Information Technology
Project Management

 
 

Project Initiation and Planning


This lecture reviews project initiation and planning phases.  Projects go through five phases:  Initiation, Planning, Execution, Control and Closing.  This lecture focuses on the first two phases.

Objectives

  • Produce a statement of work (SOW) and decompose overall project goals.
  • Describe alternative methods of managing scope of a project
  • Develop a work breakdown structure (WBS)
  • Define the products of a project and final end of the project, including non-concrete products such as reputation.
  • Estimate time needed for completing various sub-tasks in an Information Technology project within healthcare
  • Analyze task dependencies to identify project’s critical path and project schedule

Assigned Reading

  • Chapter 1:  Project Management Process in Houston S, Bove LA. Project Management for Healthcare Informatics, 2007.
  • Chapter 2:  Initiation Phase in Houston S, Bove LA. Project Management for Healthcare Informatics, 2007.
  • Chapter 3:  Planning Phase in Houston S, Bove LA. Project Management for Healthcare Informatics, 2007.

Presentations

2007 Microsoft Project

What you know?

Advanced learners like you, often need different ways of understanding a topic. Reading is just one way of understanding. Another way is through writing about what you have read.  The enclosed assessment is designed to get you to think more about the concepts taught in this session. 

  1. What are the five phases of a project and which one is the most important phase?
  2. What is meant by "Let the customer speak?" in the initiation phase?  Why should the project manager do so?
  3. List the major activities that must be accomplished in the planning phase (these are headings in chapter 3) and within each major activity list 2-3 sub-activities that should occur?
  4. How do teams that have been organized around projects, functional areas, and matrix style differ from each other?

Please send an email to your instructor with your responses to the above questions.    Make sure that the email subject line includes the course number, topic name and your name, otherwise it will not get to the right place.  If you wish to receive a receipt that the instructor has received your email, you may request the receipt from your email program.  Please respond to all of the questions within the same email.  Do not attach any files.  Keep a copy of all your emails to the instructor till the end of the semester.  Email►

 

Rapid Analysis

  1. See an example of high level milestones for implementation of VistA.  This file requires access to Microsoft Project.  Given this example, please address the following questions:
    1. How long does the project take to complete?
    2. What are the activities that are on the critical path?
  2.  
  3. In this assignment you are asked to plan implementation of an electronic health record in an organizations using the the work break down tasks described below.  To help you accomplish this task we have put together a video in two parts.  Video SWF► You Tube 1  You Tube 2

    The work breakdown is provided below:
     

    1. Patient Information Management
      1. Admission, Discharge, and Transfer (requires subtask B, configuration lasts 30 days, training lasts 5 days) 
      2. Patient Registration (requires subtask C, configuration lasts 3 days, training lasts 5 days)
      3. Enterprise Master Patient Index (configuration lasts 3 days)
      4. Patient Scheduling (requires subtask B, configuration lasts 10 days, training lasts 5 days)
    2. Clinical Information System (requires implementation of tasks 1, 3-7)
      1. Clinical Alerts and Reminders (requires subtask B, D, E, G, configuration lasts 30 days, training lasts 5 days)
      2. Clinical Rules Engine (configuration lasts 10 days)
      3. Consults Tracking (requires subtask G, configuration lasts 3 days)
      4. Order Management (requires subtask H, configuration lasts 30 days, training lasts 5 days)
      5. Results Reporting (requires subtask D, configuration lasts 3 days, training lasts 5 days)
      6. Clinical Documentation (requires subtask E, configuration lasts 3 days, training lasts 5 days)
      7. Computerized Provider Order Entry (requires subtasks F, H, I, J, configuration lasts 45 days, training lasts 15 days)
      8. Intake/Output (configuration lasts 3 days, training lasts 5 days)
      9. Patient Education (configuration lasts 3 days, training lasts 5 days)
      10. Vitals/Measurements (requires subtask H, configuration lasts 3 days, training lasts 1 day)
    3. Laboratory (requires implementation of task 1)
      1. Anatomic Pathology (requires subtasks B and C, configuration lasts 10 days, training lasts 5 days)
      2. Microbiology (requires subtask C, configuration lasts 10 days, training lasts 5 days)
      3. Chemistry (configuration lasts 10 days, training lasts 2 days)
    4. Pharmacy  (requires implementation of task 3)
      1. Adverse Reaction Tracking (requires subtasks B, C, D, configuration lasts 10 days, training lasts 5 days)
      2. Electronic Medication Administration Record (requires subtask D, configuration lasts 10 days, training lasts 5 days)
      3. Bar Code Medication Administration (requires subtask B, configuration lasts 30 days, training lasts 15 days)
      4. Inpatient/Outpatient Pharmacy (configuration lasts 3 days, training lasts 5 days)
    5. Radiology  (requires implementation of task 1)
      1. General Radiology (configuration lasts 30 days, training lasts 5 days)
      2. Nuclear Medicine (configuration lasts 30 days, training lasts 5 days)
    6. Imaging  (requires implementation of task 5)
      1. Clinical Image Viewer (configuration lasts 3 days, training lasts 2 days)
      2. Document Imaging (requires subtask A, configuration lasts 3 days, training lasts 5 days)
    7. Nutrition and Food Service (requires implementation of task 1)
      1. Clinical Nutrition (requires subtask B, configuration lasts 3 days, training lasts 5 days)
      2. Food Service Management (configuration lasts 3 days, training lasts 5 days)

    Please send an email to your instructor.  Copy your analysis into Power Point slides and attach it to your email.  Include the following slides:
     

    1. First slide should include your name and the length of your project
    2. Copy the list of tasks start and end dates into the second slide. 
    3. Capture an image of the top (major task headings) level Gantt chart and include it as the third slide. 
    4. Capture images of sub-tasks and include it in different slides. 

    In Windows environment, you can capture the screen image by pressing on control and print screen keys together.  In MAC environment, you have several options and you can Google "Capture Screen Mac" for detailed instructions.   Email your work to the instructor and make sure that the email subject line includes the course number, topic name and your name, otherwise it will not get to the right place.  Keep a copy of all your emails to the instructor till the end of the semester.


This page is part of the course on Project Management.   This page was last edited on 01/31/17 by Farrokh Alemi, Ph.D ©Copyright protected.