HAP 786: Workshop in Health Informatics

Lecture: Industry Contacts

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Overview

Where do you want to work? Slides► Narrated Slides► Video► YouTube►

Objectives

• Predict industry employment needs
• Create a network of industry contacts
• Use your work to get noticed by organizations

Assignments

Instruction for Submission of Assignments:

1. Indicate if you have used intelligent tutor or automated evaluation systems and followed all of the advice from these systems
2. Submit you answers in Canvas.

Assignment 1: Connect with Others (Not Preceptor)

Description: The goal of this task is to help students build and expand their professional network. Students are expected to connect with professors, peers, alumni, and other professionals in the health informatics or healthcare data industry. By learning about others career paths, skills, projects and experiences, students can better understand industry trends, discover possible career options, and begin shaping their own professional identity. This assignment is not intended for reaching out regarding capstone or practicum placements.

Deliverables: Submit screenshot of the number of contacts in your Linked In page.

Assignment 2: Draft Introduction Email to Preceptors

Description: This assignment is waived if you already have a preceptor for your practicum project.  If you are looking for a practicum project within your current place of employment, still complete this assignment.  If you are an international student who wants to work in your own country, still complete this assignment.  If you are an international student who wants to work in USA, please complete this assignment.  Help your instructor to introduce you to people who can help you in your practicum project. Select someone who may eventually, over time, hire you.To assist, we ask you to do the following tasks:

1. Download a draft letter of introduction from your Instructor. See resources below.
2. Adjust the draft.  Use the intelligent tutor to review and improve the draft letter. Spend time on preparing the letter so that it is more likely to lead to a positive response. 
3. Do not send the email without instructor approval.  Prepare the email and submit it to the instructor through Canvas.

Resources:

1. Initial Draft email Download► YouTube►
2. Intelligent tutor to evaluate your choice of preceptor and the fit between the preceptor and you Prompt►

Deliverables: Submit your draft introduction letter for review once approved go to next task and find your potential preceptor.

Assignment 3: Identify Recipients of the Introduction Email

Description: Select 3 organizations that you are interested to do your practicum project within these organizations. This requires examination of organizations in LinkedIn. Do not focus on hiring, instead focus on where you want to do your practicum. International students should select their organizations from the H1-B Employer database and then identify the individuals who should be contacted through LinkedIn. Do not waste time by sending lots of queries out.  Allow the instructor to help you network by preparing a letter of introduction for you.  Since this letter is sent to 3 persons, take time to select the right preceptor.  Select preceptor based on your preferences and also their likelihood to support your practicum project. International students can select a project in their home country or select a preceptor from organization that have hired international students in the past (see the database under resources).

Using LinkedIn search for a person within the organization that could be your preceptor (i.e., have a data analytic project, a position that can supervise your work). Search on LinkedIn by position and posts for people that fit your background. Once you have selected a person, please do not contact the person. Obtain the email address of this person by searching on the web or in PubMed, or in contact list of your instructors. The instructors LinkedIn site can be useful to you as there are many individuals who are in the instructor's contact list.  If the person is not on the instructor's contact list, ask the instructor to add the person. Then obtain the email from the instructor. 

1. If you cannot find the exact email, guess it by comparing it to emails that you do find for someone else in the organization. 
2. Do not contact the individual, wait for the letter of introduction from the instructor (see next step). 
3. If you are planning to do your practicum within your current organization, find the contact information for a person who might support you within your organization. 
4. If you are planning to do a research project, find the contact information for the faculty member that you want to approach about the research project. 
5. If you plan to do your practicum in a different country, find the contact information for a person that can support your practicum.
6. Make sure that no one else is writing to the same person you have identified.

Resources:

1. Use tools to find right email address.  Email Hunter►. 
2. Vivian-Jo Yu on finding a preceptor Slides►
3. Ping an email to see if it is real Search►
4. Intelligent tutor to evaluate your choice of preceptor and the fit between the preceptor and you Prompt►
5. Where do you want to work? Slides► Narrated Slides► Video► YouTube►
6. International students should use this database for possible projects H1-B Database►

Deliverables: A Word document that includes the following:

1. Name of the three organizations
2. Name of the individual from the organization you want us to reach to
3. Professional/institutional email address
4. Revised draft email with the name of recipient on the draft email. 

Final Step: Submit Introduction Email

Description: Once you receive an approval from the instructor, then and, only then, send the draft email. Do not attach the word document to the email, instead copy the content of the approved email into your email.  Copy and paste the entire approved email into your email. Include the logo.  Do not change any aspect of the approved email. Include the instructors in your email, so the instructor can follow-up with responses to the email. If the email bounces, check for the correct email and solve the problem.